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In-Office Digital Signage Best Practices

digital signage for offices
This is a Guest Blog Post by
Chloe Canella

Digital signage is an effective way to stay connected and informed in office environments. In this article, we'll discuss some best practices for using digital signage in the workplace.

Uses for Digital Signage in the Office

There are a variety of ways a company can use digital signage to improve office operations. Let's take a look at some use cases:

Office Check-in

Office Check-in

With a convenient touchscreen check-in kiosk, your customers or staff can confidently and quickly confirm their presence without having to wait in line or fill out paperwork. This method of checking in is not only fast but also helps save them time.

To discover more about why touch-screen check-in is an excellent choice for your business, read our blog post: "Why Use Touchscreen Check-In for Your Business?"

Showroom Lobby Signage

Digital signage can be a powerful tool for businesses to showcase their products or services in a showroom or lobby. By displaying high-quality images and videos or even interactive experiences, businesses can effectively demonstrate the features and benefits of their offerings to potential customers. Additionally, digital signage can be used to provide interactive product demonstrations that enable visitors to learn more about the product or service hands-on.

Corporate Communication

Digital signage has the power to enhance corporate communication by showcasing crucial messages, announcements, and company news. This not only keeps employees informed and engaged but also fosters a sense of community, leading to better business outcomes. Additionally, digital signage can be utilized as a platform to showcase information on the company's history, further strengthening its brand image.

Directory or Wayfinding Kiosk

Integrating wayfinding kiosks or directory kiosks can be a game-changer for any office space, providing visitors and employees with an efficient means to navigate a building. With interactive maps and directions at their fingertips, users can easily find specific locations within the office and reduce confusion and frustration. These kiosks are a valuable addition that can significantly enhance the overall experience of anyone in the building.

Sales Pitches

Sales reps can repurpose digital signage to take their sales pitches to the next level. By incorporating dynamic visuals and multimedia content, sales reps can capture the attention of potential customers and convey their message more effectively. Digital signage can be used to display product demos, customer testimonials, and case studies, all of which can help build credibility and trust with prospects.


Digital signage can be a valuable tool for teams looking to enhance their productivity and streamline their brainstorming sessions. By displaying critical information and visual aids, digital signage can help teams stay focused and on-task during meetings. Teams can use digital signage to display agendas, timelines, or project updates, keeping everyone on the same page and ensuring that meetings run smoothly. Additionally, digital signage can be used to display brainstorming prompts or ideas in real time, enabling team members to contribute and collaborate more effectively.

To explore a wide range of potential uses for digital signage in the workplace, be sure to browse our Intuiville workplace section!

Considerations for Digital Signage in the Workplace

Before digital signage system hardware and software selection, it's critical to consider several key factors.


Budget is an essential consideration for any workplace looking to implement digital signage. While the upfront cost of digital signage can be significant, one must consider the long-term benefits and ROI that can be achieved. To determine how much digital signage will cost for your specific needs, consider factors such as hardware, software, content creation, installation, and ongoing maintenance costs.

Our blog post on "How Much Does Digital Signage Cost and What to Consider" provides a comprehensive guide on how to estimate these costs and make informed decisions about your digital signage investment.

Content Management

Another important consideration for digital signage in the workplace is content management. It's crucial to have a plan in place for creating, updating, and storing the content used by your digital signage displays. This includes determining who will be responsible for creating and managing the content, as well as establishing guidelines for branding, messaging, and visual design. Having a streamlined process for content creation and management can help ensure that your digital signage remains relevant and engaging over time, ultimately maximizing its impact on your audience.

Digital signage in office Content Management


Another factor to consider in the workplace digital signage is its ideal location. It's important to strategically place your digital signage displays where they will be most effective in reaching your target audience. This includes considering factors such as foot traffic, viewing distance, and lighting conditions. Additionally, it's crucial to think about the types of messages and content that will be displayed on each screen and how this content can be tailored to specific locations within your workplace. By carefully considering placement, you can ensure that your digital signage is seen by the right people at the right time, maximizing its impact on your workplace communication and engagement.

in office digital signage placement

Audience engagement

Your digital signage displays should be designed to capture and hold the attention of your intended audience, whether this means using eye-catching visuals, interactive elements, or dynamic content that changes frequently. Additionally, be sure to think about how you can use your digital signage displays to encourage employee engagement and participation, such as by displaying real-time metrics or featuring employee recognition programs.

digital signage for the workplace
[Interactive presentation running Intuiface for AMP Croydon by Quintessence]

When it comes to office digital signage, many factors need to be considered for a successful implementation. From budgeting and content management to placement and audience engagement, all of these aspects play an essential role in the effectiveness of office digital signage. By taking into account each of these considerations, businesses can ensure they get the most out of their office digital signage investment while also maximizing its impact on employee communication and engagement.

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Chloe Canella
Chloe Canella

As the Head of Digital Marketing at Intuiface, Chloe Canella is committed to helping you reach your goals with Intuiface.

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